Regents' Bylaws

SECTION 1

 Authority , Powers and Duties

 

1.1 . Authority and Powers.Under the provisions of Section 106. 01 et. seq. of the Texas Education Code, the State Legislature has given the Board of Regents of Texas Southern University the power and authority to govern the University. The Board is expressly directed by state law to enact bylaws, rules and regulations for the successful management and government of the institution. In addition to the express powers conferred by statute, the Board has implied or incidental power to do whatever is reasonably necessary to accomplish the purpose for which

the University was established. Texas case law has held that Boards of Regents of Texas colleges and universities have wide discretion in exercising the power and authority granted by the legislature, including discretion in what action it takes directly and in what authority it delegates to other bodies within the University.

 

1.2. Duties and Responsibilities.Section 51.352 of the Texas Education Code provides as follows with regard to the duties and responsibilities of the Board of Regents:

 

         (a) It is the policy of this state that the governing boards of institutions of higher      education, being composed of lay members, shall exercise the traditional and time-     honored role for such boards as their role has evolved in the United States and shall           constitute the keystone of the governance structure. In this regard each governing board:

 

         (1) is expected to preserve institutional independence and to defend its right to                        manage its own affairs through its chosen administrators and employees;

 

         (2) shall enhance the public image of each institution under its governance;

 

         (3) shall interpret the community to the campus and interpret the campus to the                         community;

 

         (4) shall nurture each institution under its governance to the end that each                                         Institution achieves its full potential within its role and mission; and

 

         (5) shall insist on clarity of focus and mission of each institution under its

               governance.

 

         (b) The governing board of an institution of higher education shall provide the policy           direction for each institution of higher education under its management and control.

 

         (c) In making or confirming appointments to a governing board, the governor and senate      shall ensure that the appointee has the background and experience suitable for performing    the statutory responsibility of a member of the governing board.

 

         (d) In addition to powers and duties specifically granted by this code or other law, each       governing board shall:

 

                     (1) establish, for each institution under its control and management, goals consistent                             with the role and mission of institution;

 

                     (2) appoint the chancellor or other chief executive officer of the system, if the board                                  governs a university system;

 

                     (3) appoint the president or other chief executive officer of each institution under                                      the board’s control and management and evaluate the chief executive officer of                                           each component institution and assist the officer in the achievement of                                                        performance goals;

 

                     (4) set campus admission standards consistent with the role and mission of the                                            institution and considering the admission standards of similar institutions                                         nationwide having a similar role and mission, as determined by the coordinating                     board; and

 

                     (5) ensure that its formal position on matters of importance to the institutions under                                    its governance is made clear to the coordinating board when such matters are                                               under consideration by the coordinating board.

 

            (e) Each member of a governing board has the legal responsibilities of a fiduciary in the     management of funds under the control of institutions subject to the board’s control and    management.

 

            (f) The governing board of each general academic teaching institution and each public       junior college within a 100-mile radius of that institution shall adopt a policy to enhance the transfer of students based on the recommendations of the permanent advisory             committee under Section 51.3521 of this code. Added by Acts 1987, 70th Leg, ch.823, &      1.09, eff. June 20, 1987. Amended by Acts 1991, 72 nd Leg, ch. 526, & 2, eff. September       1,1991. See also Section 55.174, 54.5221 and 54.5222 for Board Authority.

 

 

1.3Policies and Regulations. The Board of Regents shall adopt policies, rules and regulations for the control and management of the University.

 

1.4 Approval of Governing Documents.  The Board of Regents shall approve all constitutions, bylaws, rules, regulations and other governing documents (including proposed amendments) of all groups and organizations within the University operating under such documents.   This authority may be delegated.   Notwithstanding approval of such documents directly or through delegation, the Board of Regents retains the unilateral right to temporarily or permanently repeal, rescind, suspend or waive any or all of the provisions of any such documents, at its sole discretion, whenever it deems such action necessary or advisable in view of the particular circumstances at hand.

 

1.5 Changes in State Law and Regulations.  These bylaws are governed by applicable Texas laws and regulations, some of which are cited as part of these bylaws.   If and when the applicable Texas laws and regulations change, these bylaws will also be required to change to conform to the revised laws and regulations.

 

 

 SECTION 2

Membership of the Board

 

2.1Membership of the Board.Pursuant to the Education Code sections 106.11 and 106.12, the Board of Regents (hereafter sometimes referred to as "Board") is composed of nine (9) members appointed by the Governor of the State of Texas, with the advice and consent of the Texas Senate, for staggered terms of six (6) years each, the terms of three (3) members expiring on February 1 of odd numbered years.

 

2.2 Non-voting Student Regent.  Pursuant to the Education Code section 51.356, there shall be a non-voting Student Regent, whose qualifications, appointment, authority, powers and duties shall be as set forth therein.   The non-voting Student Regent, in compliance with section 51.356, shall not be a member of the Board of Regents, shall have no right to vote on any matter before the Board and shall not make or second any motion before the Board.   However, the Student Regent shall have the right to attend and participate in all meetings of the Board of Regents and shall have the same right as any member of the Board to speak and provide input.   The Student Regent is not counted in determining whether a quorum exists for a Board meeting or in determining the outcome of any vote before the Board.

 

 

 SECTION 3

Officers

 

Officers.  In each odd numbered year, at its first regular meeting after September 1 of that year, the Board shall elect from its membership a Chair and a Vice Chair, a second Vice Chair, and a Secretary.     The Board may also appoint one or more Assistant Secretaries as needed, who shall not be required to be Regents.   Assistant Secretaries shall not sign or attest documents or instruments related to bonds or debt of the University.   Each of these officers shall hold office for two (2) years or until his successor is duly elected. In case of death, resignation, or disqualification of an officer, the Board shall, as soon as practicable thereafter, elect or appoint a successor for the unexpired term.

 

 

 SECTION 4

Duties of Officers

 

4.1. Duties of the Chair.The Chair shall:

 

         (1) Preside over the meetings of the Board and shall have the right to vote on all                                    matters and questions that come before the Board.

 

         (2) Call special meetings of the Board, as herein provided.

 

         (3) Call meetings of the Board, meeting as a Committee of the Whole, to consider                                 any business that the Chair deems necessary or appropriate, as herein provided.

 

         (4) Review and approve the agenda for all meetings of the Board.

 

         (5) Appoint the members and Chairpersons of standing and ad hoc committees of                                  the Board and subcommittees thereof, in consultation with, and subject to ratification by, the full Board.

 

         (6) Serve as official spokesperson for the Board and represent the Board when it is                                not in session, unless the Board by vote has directed otherwise.   The Chair may                                         designate another Regent to serve as spokesperson on specific issues if the Chair deems it appropriate.

 

                     (7) Execute, with the Secretary or an Assistant Secretary attesting, any documents                                      or instruments which the Board has authorized to be executed, except in cases                                             where the Board has expressly delegated the signing and execution thereof to some other official of the University, provided however that Assistant Secretaries shall not sign or attest documents or instruments related to bonds or debt of the University.

 

4.2. Duties of the Vice Chair.The Vice Chair of the Board shall upon the death, absence, disability, resignation, removal or disqualification of the Chair perform the duties of the Chair until the Chair shall resume office or the Chair’s successor shall have been elected as herein provided.

 

4.3 Duties of the Second Vice Chair. The Second Vice Chair of the Board shall upon the death, absence, resignation, disability, or disqualification of the Vice Chair, perform the duties of the Vice Chair until the Vice Chair shall resume office or the Vice Chair’s successor shall have been elected as herein provided.

 

4.4. Duties of the Secretary of the Board.The Secretary of the Board shall keep or cause to be kept the minutes of the meetings of the Board, properly indexed, and shall certify the accuracy of the minutes. The Secretary shall also cause to be filed, indexed, and carefully preserved all papers and documents pertaining to the business and proceedings of the Board, and shall post, or cause to be posted, notices of all meetings of the Board and Board Committees in compliance with Texas statutes and regulations.   The Secretary (or an Assistant Secretary as authorized herein) shall attest all documents or instruments requiring such attestation.

 

 

 SECTION 5

Committees

 

5.1. Committees.The Board shall have the following Standing Committees:

 

(a) Executive Committee;

(b) Administration and Finance Committee;

(c) Academic Affairs, Research and Student Life Committee;

(d) Development and Legislative Affairs Committee;

(e) Personnel and Litigation Committee;

(f) Physical Facilities Committee; and

(g) Audit Committee.

 

The Board may also, at any time and from time to time, by resolution create ad hoc committees and subcommittees of the standing committees for any purpose the Board deems appropriate; and such subcommittees and ad hoc committees shall continue to function until discharged by the Board.

 

5.2. Members of Committees.

 

        (a)Standing committees other than the Executive Committee shall consist of either three                 or four voting members appointed at the discretion of the Chair subject to the provisions of          these bylaws.   The Student Regent shall be a non-voting ex officio member of all Standing      Committees except the Executive Committee.   Standing committee members shall be   appointed by the Chair promptly after her/his election, and shall remain as constituted after      ratification (unless a vacancy is caused by death, resignation, disqualification, or inability        to act) until reconstituted by the succeeding Chair.  

 

         (b) The Executive Committee shall consist of the Chair, the Vice Chair, the Second Vice      Chair and the Secretary.   The immediate past Board Chair, if still serving as a Regent, shall          also be an ex officio non-voting member of the Executive Committee.

 

         (c) Ad hoc committees shall consist of the number of members specified by the Board, or    by the Chair if the Board does not specify a number. Ad hoc committees will normally            include at least one Regent, and may also include non-Regents. Ad hoc committee       members and Chairpersons shall be appointed by the Board Chair after consultation with,       and subject to ratification by, the Board

 

         (d) Subcommittees shall consist of the number of members specified by the Board, or by      the Chair if the Board does not specify a number.   The Chairperson and members of any    subcommittee shall be appointed by the Board Chair after consultation with, and subject to   ratification by, the Board.   Non-Regents may be appointed to such subcommittees, but only             Regents shall be voting members.   The Student Regent shall be a non-voting ex officio          member of all subcommittees.  

 

5.3 Vacancies.  In case a vacancy shall occur on any committee, subcommittee, or ad hoc committee, the Board Chair shall promptly appoint another member to serve, subject to ratification by the Board.

 

5.4 Committee and Subcommittee Meetings.  Each Committee and Subcommittee shall meet at such times and places as the Chairperson shall designate, subject to compliance with applicable law and these bylaws.   Whenever the Board Chair deems it necessary or appropriate to call a meeting of the Board, acting as a Committee of the Whole, the Board Chair shall be the Chair of the Committee of the Whole, and the Committee of the Whole shall meet at such times and places as the Board Chair shall designate, subject to compliance with applicable law and these bylaws.

 

5.5. Authority of Committees.Standing Committees of the Board may act for the Board where specifically authorized to do so by prior Board resolution or by these bylaws.   In all other cases, both Standing Committees and Ad Hoc Committees shall be authorized only to make recommendations to the Board.   The Board meeting as a Committee of the Whole shall not take final action on any business under consideration, but shall instead make recommendations to be acted on at a later time by a Board meeting which has been convened in compliance with applicable law and these bylaws.

 

5.6. Duties of the Executive Committee.

 

         (a)This Committee shall execute such orders, instructions and resolutions of the Board as    shall be assigned to it at any meeting of the Board; and shall also have authority to act in          place of the full Board when the Board Chair deems a Board meeting necessary, but the       quorum requirements for a full Board meeting cannot be met.   Also, in the event an   emergency requiring immediate action arises during the time intervening between meetings          of the Board, and a special meeting of the Board called pursuant to Article 6.2 is not            practicable, the Executive Committee may immediately (subject to the requirements of       applicable laws and regulations) take such action as the emergency shall, in the judgment          of the Committee, require;   provided, however, that the Board Chair shall make reasonable    efforts to contact and consult with the President, General Counsel, and Executive Director        for Board Relations before calling such an emergency meeting.

 

         (b) At each meeting of the Board, the Executive Committee shall report in writing all                       actions taken by it and, in case any action was taken in response to an emergency, the        Committee shall specify the nature of the emergency that created the necessity for          immediate action. These reports shall be reflected in the minutes of the Board, and all             actions taken by the Executive Committee shall be submitted for ratification to the full          Board.

 

5.7. Duties of the Administration and Finance Committee. This committee shall review and make recommendations to the Board on matters relating to:

 

         (a) Fiscal policies and procedures;

         (b) Operating and capital budgets and capital financing plans;

         (c) Legislative appropriations requests;

         (d) Banking agreements, instruments and arrangements;

         (e) Contracts, financial transactions and expenditures, except as specifically assigned to       another committee;

         (f) Accounting, bookkeeping, fiscal control and financial reporting systems of the     University;

         (g) Investment and reinvestment of any funds under the control of the University, including            but not limited to financial aid, tuition and fees, ancillary revenues, and University             Endowment funds;

         (h) administrative policies, procedures, rules, regulations, operating instructions, manuals      and other documents or instruments promulgated by the University administration or any                  organization subject to control or oversight by the University, except as specifically            assigned to another committee; and any amendments or revisions of any of the above. This    Committee shall also have authority to require, review and accept reports related to any of          the above matters and to transmit such reports to the Board.

 

5.8 Duties of the Academic Affairs, Research and Student Life Committee.This Committee shall review and make recommendations to the Board on matters relating to:

 

         (a)   The role, mission, plans, policies and procedures for development and operation of the   University and of each college and department within the University;

         (b) Grant of degrees, diplomas and certificates;

         (c) Faculty organization and faculty participation in University governance;

         (d) Teaching load, class size, student-faculty ratios, instructional expenditures, research        programs, grants and educational gifts;

         (e) Curriculum and academic programs offered by the University;

         (f) Admissions, tuition and fees, student aid, extracurricular activities (including but not      limited to athletics) and student/faculty/community relations.

         (g) All grants of tenure; and academic appointments at the level of Dean and above.

 

5.9 Duties of the Development and Legislative Affairs Committee.This committee shall review and make recommendations to the Board on matters relating to:

 

         (a) Public Affairs, including but not limited to legislative and             governmental communications and legislative relations and appropriations requests;

         (b) Fund raising, including developmental gifts and grants and policies related to      recognition of donors;

         (c) Alumni and ex-student relations;

         (d) Public relations, public information and media relations.

 

5.10 Duties of the Personnel and Litigation Committee.This committee shall review and make recommendations to the Board on matters relating to:

 

         (a) Systems, policies, procedures and practices related to recruitment, hiring, employee         relations, compensation and personnel.;

         (b) Numbers and qualifications of necessary officers, faculty, professional and other             employees of the University and their compensation and terms and conditions of       employment;

         (c) Appointment of non-Academic officers at the level of Vice President and above;

         (d) Complaints against University officers or employees;

         (e) Potential, threatened or actual litigation involving the University or any of its officers,

         faculty or other employees.

5.11 Duties of the Physical Facilities Committee.This committee shall review and make recommendations to the Board on matters relating to:

 

         (a) Long range planning and master planning for buildings and other physical facilities of     the University;

         (b) Security of humans and physical facilities on property owned or controlled by the           University;

         (c) Appointment of architects and engineers to design and supervise construction of             University buildings and physical facilities, including improvement of grounds and open         space.

         (d) Approval of construction, rehabilitation and repair contracts in excess of $100,000          related to University buildings and physical facilities, including grounds and open space,       and including Change Orders for approved projects in any case where a Change Order            increases the cost of the project in excess of $100,000 or extends the completion date of a        project by more than 5 days.

         (e) Approval of contractors under any program which would qualify contractors in advance             for award of contracts without further competitive bidding, where the total aggregate            amount awarded in any one year under multiple awards could be in excess of $100,000.

         (f) Disposition or sale of any University property.

 

5.12 Duties of the Audit Committee.This committee shall, in consultation with the University’s Internal Auditor, review and make recommendations to the Board on matters relating to:

 

         (a) Policies and procedures for audits to be conducted by the University’s Internal Auditor;

         (b) Approval of an annual audit plan for audits by the University’s Internal Auditor;

         (c) Proposals for, or notices of, audits to be conducted by the State Auditor or other public or private audit organizations;

         (d) Reports and results of audits conducted by any audit organization with regard to any     aspect of the University or its activities or operations;

         (e) Management’s proposed responses to any audit report, recommendation, or conclusion.

 

5.13 Staff Services for Board Committees.  The University President will designate a senior staff member as liaison for each Board Committee, subject to ratification of such designation by the Board.   The designated liaison shall provide information, assistance and staff resources as requested by the Chairperson of the committee, to prepare the agenda and conduct the business of the committee.

 

 

 SECTION 6

Board of Regents Meetings

 

6.1. Regular Meetings.Regular meetings of the Board shall be held at such times and places as the Board shall designate in compliance with state law.

6.2. Special Meetings.The Board Chair shall call a special meeting of the Board in compliance with state law: (1) upon receipt of a written request signed by at least four (4) members of the Board; or (2) upon the concurrence of the Chairman and one other member of the Board that there is a need for a special meeting.   In addition, the Board Chair may call a special meeting of the Board or the Executive Committee at any time in an emergency, subject to the requirements of state law.

 

6.3. Notice of Meetings.The Chairman shall cause written notification of the date, time, and place of regular meetings of the Board to be sent to each Regent at least seven (7) days before the date of the meeting, together with a copy of the meeting agenda. In case the date of a regular meeting has been changed by the consensus of a majority of the Board, evidenced by email or faxed communications from the Regents consenting to the change, written notification of the new date, time and place for the meeting shall be sent not less than seventy-two (72) hours before the new time.

 

6.4. Notice of Special Meetings.Notice of any special meeting of the Board shall state the date, time, and place of such meeting and shall be sent to each Regent, together with a copy of the meeting agenda, not less than seventy-two (72) hours before the time of the meeting; provided, however, that in case of emergency such meeting may be held upon shorter notice whenever telephone concurrence is obtained from at least five (5) members of the Board.

 

6.5. Public Notice Requirements.   Texas Southern University and the Board of Regents shall comply at all times with the requirements of the Open Meetings Act, Chapter 551 of the Government Code.

 

6.6. Waiver of Notice.Whenever notice is required to be given under these rules and regulations, a waiver thereof in writing signed by the persons entitled to said notice, whether before or after the time therein, shall be deemed equivalent thereto, provided that public notice was given in accordance with state law. Attendance at any meeting by a Regent shall be conclusively deemed a waiver of notice of that meeting by that Regent unless objection is made thereto at such meeting.

 

6.7. Quorum.A majority of the total authorized number of Regents shall be necessary and sufficient to constitute a quorum for the transaction of business at meetings of the Board.   A majority of the total voting membership of any committee or subcommittee shall constitute a quorum for the transaction of business.   The act of a majority of the voting members present and voting at a duly called meeting of the Board or any committee shall be the act of the Board or that committee, except as may be provided otherwise by these bylaws.

 

6.8. Agenda.The agenda for each Board meeting is the responsibility of the Board Chair, who shall in consultation with the President cause to be prepared and distributed the agenda and the materials supporting each agenda item.   At the request of any Regent more than ten (10) days prior to a regular Board meeting, the Chair shall add to the agenda any item or matter requested by that Regent.

 

6.9.Open Transaction of Business.The Board may transact official business only when in session and shall not be bound in any way by any statement or action on the part of any individual Board officer or other member except when such statement or action is pursuant to specific authorization by the Board.

 

6.10. Official Business.No business other than that placed on the agenda and noticed as required by State law shall be officially transacted at a meeting of the Board or any Board committee.

 

6.11. Conflicts of Interests.Regents of the University owe special duties of care and loyalty to the University and must avoid conflicts of interest in the conduct of University business. A Regent shall be considered to have a conflict of interest if such Regent has any existing or potential financial or other interest which impairs or might reasonably appear to impair such member's independent, unbiased judgment in the discharge of his responsibilities to the University, or such Regent is aware that a member of his family (which for the purposes of this paragraph shall be a spouse, parents, siblings, children, and any other relative if the latter resides in the same household as the Regent) or any organization which such Regent or member of his family is an officer, director, employee, member, partner, trustee or controlling stockholder has such existing or potential financial or other interests.   All Regents shall disclose to the Board any possible conflicts of interest at the earliest practicable time.   No Regent shall vote on any matter under consideration at a Board or committee meeting in which such Regent has a conflict of interest. The minutes of such meeting shall reflect that the Regent having a conflict of interest abstained from voting. Any Regent, who is uncertain whether he has a conflict of interest in any matter may request the board or committee to determine whether a conflict of interest exists, and the Board or committee shall resolve the question by majority vote.

 

6.12. Rules of Order.“Robert’s Rules of Order", when not in conflict with these bylaws or applicable state law or regulations, shall govern the procedure at all Board and committee meetings.

 

6.13. Fiscal Note Certification.Except in case of bona fide emergency explicitly declared and described in the proposal, each action item proposed for adoption by the Board or any committee shall be accompanied by a fiscal note certified by the President and the chief financial officer of the University, setting forth the amount of positive or negative fiscal effect that the implementation of the proposal will have, and the detailed reasons for such effect, and no proposal may be adopted by the Board or any committee unless accompanied by such fiscal note.

 

6.14 Legal Compliance Certification.Except in case of bona fide emergency explicitly declared and described in the proposal, each action item proposed for adoption by the Board or any committee shall be accompanied by   a certification from the President and the chief legal officer of the University, certifying that such proposal and its implementation will not be in violation of any applicable Federal, state, or local law or regulation, and no proposal may be adopted by the Board or any committee unless accompanied by such certification.

 

6.15 Consent Docket.The Board Chair may place any proposed action item which he deems to be routine and non-controversial on a consent docket for any regular meeting of the Board or any Standing Committee.   The consent docket shall list each item separately with enough detail to describe the substance of the item to the casual reader.   Items on the consent docket will go directly to the Board (or committee, as applicable) for action without additional discussion or consideration, and will be included in an omnibus resolution approving all consent docket items together.   If any Regent requests prior to approval that any item be removed from a consent docket, it shall be removed and considered separately at that meeting, and may be approved, rejected, or tabled and sent to the appropriate committee for further consideration.

 

6.16. Executive Sessions.Allmeetings of the Board and Board committees, regular and special, shall be open to the public except as provided by Texas Government Code Sections 55.071, 55.1072 and 551.074, pursuant to which the Board or Committee may go into closed session:

 

         (a) To consult with the University’s Attorney regarding pending or contemplated litigation,             settlement offers, or matters that are confidential under the Texas Disciplinary Rules of          Professional Conduct.

         (b) To discuss matters related to the purchase or sale of Real Estate;

         (c) To discuss matters related to employment and evaluation of personnel; or

         (d) For other reasons permitted under applicable law.

 

 

 SECTION 7

Personnel Reporting Directly to the Board.

 

7.1. President.

 

         (a)The Board of Regents shall appoint by resolution in compliance with state law a President, who shall be the Chief Executive of the University, and who shall hold office for     such term as the Board may decide.

         (b) The role of the President of the University is one of creative leadership and, therefore,    not to be described by a detailed list of specific duties. As Chief Executive Officer of the        institution, the President is responsible to the Board of Regents for the functioning of the        administration and for the management and control of the entire University, except where        such authority and responsibility is withheld by the Board.

         (c) All decisions and actions of the President must be in accordance with general policies     approved by the Board of Regents and are subject to the right of the Board to intervene,     provided, however, that the Board will rarely exercise this right for both philosophical and   practical reasons.

         (d) The President, on behalf of the Board of Regents, is expressly delegated the authority to            sign any contracts that the Board has officially awarded by Board resolution.

 

7.2 Internal Auditor.  The Board of Regents shall appoint by resolution in compliance with state law an Internal Auditor for the University, who shall serve in that position for such term of office as the Board may decide.   The Internal Auditor shall report exclusively to the Board and shall submit all audit plans, programs, staffing, budgets and audit reports to the Board, through the Audit Committee, for review and, as necessary, for approval.   The Internal Auditor shall prepare and submit with each action item that the Internal Auditor proposes for approval, a certified fiscal note and legal certification similar to those provided for in sections 6.13 and 6.14, and certifications by the President, the chief financial officer, and the chief legal officer shall not be required for proposals submitted by the Internal Auditor.

 

7.3 Executive Director of Board Relations.  The Board of Regents shall appoint by resolution in compliance with state law an Executive Director of Board Relations who shall serve in that position for such term of office as the Board may decide.   The Executive Director for Board Relations shall report directly to the Board and shall submit proposals for staffing, budget, programs and projects to the Board, through the Board Chair, for approval, provided however that all such proposals shall be reviewed by the Chief Financial Officer and the Chief Legal Officer of the University for compliance with these bylaws.   The Executive Director for Board   Relations shall be responsible for all administrative and recordkeeping functions in support of the Board and in support of the Regents in the performance of their official duties for the University.

 

 

 SECTION 8

Communications with the Board

 

8.1Board Members’ Right to Information.  Board members have the right and duty to be fully informed on all matters that influence their obligations as Regents.   They shall have the right to request and receive information regarding any aspect of the University and its operation.

 

8.2 Open Presentation Time.  At the beginning of each regular Board meeting convened pursuant to section 6.1 of these bylaws, the Board shall provide “open presentation” time for public comment, subject to the following procedures.

 

         (a) Any person may register in advance to speak during “open presentation” time.   A            registration sheet will be maintained in the office of the General Counsel of the University,   and any person may register at that location during normal business hours.   The registration        sheet will be moved to the location for the Board meeting no later than 30 minutes before         the scheduled time of such meeting, and will be available there for additional registrations           throughout the Board meeting.   However, only those who have registered prior to the time that the meeting is convened shall be permitted to speak at that meeting unless the Board     Chair decides to relax this requirement.

         (b) Each person registering to speak during “open presentation” time must provide her/his    name and the topic on which she/he wishes to speak.   The Board Chair will give priority to       those who wish to speak on agenda items before the Board at that meeting, but in all other       respects registrants shall be provided opportunity to speak on a “first to register” basis.   If a    registrant is called to speak and does not respond, the registration shall be carried forward        until after the following speaker; if a registrant is then called a second time and does not      respond that registration shall be deleted.

         (c) Each person called to speak shall be limited to 3 minutes of presentation time, and           “open presentation” time at each Board meeting shall be limited to a total of 30 minutes;             provided, however, that the Board Chair shall have the discretion to extend both the            individual and total limits as he/she deems appropriate.   Those who have registered but are        not called upon to speak at the first Board meeting after their registration shall have their     registrations carried forward from meeting to meeting until such time as they are called.

8.3 Proposals for Board Consideration.All requests and proposals for Board consideration (other than requests from Regents) shall be submitted to the Office of the President in writing.   The President or his designee shall maintain a schedule for submission of such requests and proposals, and shall communicate all timely requests and proposals to the Board Chair, who shall assign all such requests and proposals to the appropriate committees for consideration and disposition.   In urgent circumstances the President and the Board Chair may decide to assign untimely requests or proposals for consideration.


8.4 Disruption. Disruption of any meeting of the Board of Regents or any committee or Subcommittee thereof, or any other meeting, procession or gathering sponsored by the University is prohibited. Disruption includes use of obscene language or defamatory statements as well as physical violence or interference with peaceful and orderly conduct of the meeting; and includes any such language or behavior by those making presentations during “open presentation” time under section 8.2 of these Bylaws. The person chairing the meeting or another authorized university official or member of law enforcement should, to the extent practicable, clearly identify the disruptive language or behavior and request the person(s) responsible to desist. If that is not practicable, or if the person(s) responsible for the disruption do not desist after such a request, then the person chairing the meeting or another authorized university official may request law enforcement officers to remove the person(s) responsible for the disruption from the meeting.” [Adopted June 22, 2012]

 

 SECTION 9

Amendments and Miscellaneous Provisions

 

9.1.Amendment .The affirmative vote of six members of the board at a duly convened meeting shallbe required to amend, add to, repeal or revise these bylaws, provided however that any proposal to amend, add to, repeal or revise any portion of these bylaws must be filed with the Board Chair in writing and a copy thereof must be mailed to each member of the Board at least thirty (30) days in advance of the meeting at which such amendment, addition , repeal or revision is to be considered for approval .

 

9.2. Gender and Number.In these bylaws, reference to the masculine shall also include the feminine as appropriate to the circumstances, and vice versa.   Reference to the singular shall also include the plural as appropriate to the circumstances, and vice versa.

 

Adopted: April 24, 2009

AMENDMENTS

SECTION 8 - Communications with the Board

8.4 Disruption............................................................................................ Adopted June 22, 2012